Section 104.56. Responsibilities of the collecting sales agent  


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  • (a) Compliance. It is the responsibility of a collecting sales agent to require a producer with which it transacts business as a sales agent to submit a completed production verification statement form, as described at § 104.54(a) and (b) (relating to accounting, payment and verification procedures) to the collecting sales agent, unless the producer has submitted a production verification statement form to that collecting sales agent earlier in the same growing season. A person other than a collecting sales agent may not collect producer charges or production verification statement forms on the Program’s behalf. The collecting sales agent shall deduct the producer charges reflected on the production verification statement form from proceeds otherwise due the producer. The collecting sales agent shall provide a copy of the completed production verification statement form to the producer and shall retain a copy for its records. The collecting sales agent shall mail or deliver to the Program the original of the production verification statement form, along with the payment of producer charges reflected on the statement form.

    (b) Records. A collecting sales agent shall retain a copy of any production verification statement form which is received from a producer for at least 2 growing seasons beyond the growing season with respect to which the form was received.