Section 901.425. Records

A record must include the following:

(1) Sales invoices. A manufacturer shall record every sale, return or other type of transfer of games of chance by completing a sales invoice or credit memo. An invoice must be prenumbered at the time of purchase. The numbering must be consecutive, using at least four digits. Manufacturers may use a computer generated numbering system if the same system is used for all sales and specific numbers cannot be input by use of a manual terminal or other device. The invoice must contain the following information:

(i) The date of the sale.

(ii) The date of the delivery.

(iii) The customer’s business address.

(iv) The description of each item sold, including serial numbers for pull-tabs and form number. Each game listed on the invoice that the Department has approved for sale in this Commonwealth must be clearly noted. The games may be listed in separate attachment identifying the form numbers and serial numbers.

(v) The quantity and sale price of each individual item, including individual items of merchandise to be used as prizes on punchboards and pull-tabs.

(vi) The gross amount of each sale to each customer, including discount terms and the total dollar amount of a discount.

(vii) The total amount of the invoice.

(viii) The distributor license number.

(2) Other records. Other records and reports as required by this part.

(3) Serial numbers not required. A manufacturer is not required to record the serial numbers of punchboards on the sales invoice.

The provisions of this § 901.425 amended August 11, 2006, effective August 12, 2006, 36 Pa.B. 4475. Immediately preceding text appears at serial page (265898).

Notation

Cross References

This section cited in 61 Pa. Code § 901.51 (relating to power and duties).