Section 185.28. Concessionaires

Any person, firm, association or group who holds any concession, right or privilege to perform any service or sell any article at any association track must submit to the Commission a copy of each report, advice or other document which that person, firm, association or group furnishes or is required to furnish to the association in order to substantiate any commission, rentals, service fees and similar financial or other arrangements between the parties.

(b) Any person, firm, association or group operating a concession, performing any service or selling any article at more than one association track must submit separate reports of his operation at each track.

(1) Financial statements. Financial statements shall be submitted as follows:

(i) At the end of each meet such person, firm, association or group shall prepare and send to the Commission a record of its operations at the track in the form of a Profit and Loss Statement. Such report shall show the gross revenues derived from the meeting, as well as all expenses paid or accrued during the same period. Income and expense items must be shown in detail in such reports; must be verified by at least two of the principal officers of the firm, association or group, if an association or group, and by one or more owners or proprietors thereof if not an association or group. Such report must be filed with the Commission within 30 days after the end of each individual meet.

(ii) Within 75 days after the end of its calendar or fiscal year all such persons, firm, association or group, shall submit to the Commission, verified financial statements, including a Balance Sheet and a Statement of Profit and Loss, showing the combined operations for that year and the results of such operations for each specific harness racing meet at which he, they, or it conducted business during the year.

(2) Reports. Such person, firm, association or group, if requested, must submit to the Commission the following:

(i) Copies of weekly payrolls of all personnel employed at the track during its race meeting, including address and title of each employe.

(ii) Copy of all written contracts and agreements and a summary of all verbal contracts and agreements.

(iii) List of stockholders annually or as the Commission may require.

(iv) List of officers and directors and compensation paid to each annually, or as the Commission may require.

(v) Upon the sale or transfer of a stock of a concessionaire at a licensed harness racing track, evidence of the sale or transfer shall be transmitted to the Commission by affidavit verifying the transfer or sale.