Section 6211.83. Vehicle costs

(a) Leasing or rental costs of automobiles are not allowable unless the provider can demonstrate that the transaction is an arm’s length transaction.

(b) A facility may not rent an automobile from a parent corporation unless the facility can demonstrate it is leasing at less than or equal to the amount other vendors are charging for a similar automobile.

(c) Providers shall use a competitive bidding process in order to purchase or lease vehicles.

(d) Providers shall explore cost differentials between leasing and purchasing of vehicles and shall choose the least expensive alternative.

(e) The personal use of provider-owned or leased motor vehicles by employes, owners or officers is prohibited.

(f) Daily logs detailing use of vehicles as well as the maintenance activities and costs shall be maintained by the provider.