Section 3680.61. Fiscal responsibilities

(a) The legal entity shall adopt an annual budget which encompasses services provided directly by the agency or through purchase of service agreements.

(b) The legal entity shall adopt a budget for an ensuing year prior to the end of the agency’s fiscal or calendar year.

(c) The legal entity shall ensure that the agency is administered and operated in a manner that:

(1) Maintains the fiscal stability necessary to provide the services the agency purports to provide in its program descriptions as required at § 3680.41(a) and (b) (relating to program description).

(2) Maintains systems and procedures for the management of funds, real properties and securities according to accepted business and accounting practices, including the establishment of a fee schedule for clients directly accepted for service by the agency.

(3) Establishes a basis for negotiating rates for services provided through purchase of service agreements.

(d) The legal entity shall ensure that the agency maintains insurance protection for its clients, funds and properties. Insurance coverage shall include:

(1) Fire.

(2) Theft.

(3) Liability.

(4) Health and accident.

(5) Workman’s compensation.

(6) First party liability arising through the use of a vehicle to transport a client receiving services in accordance with 75 Pa.C.S. § § 1701—1798 (relating to the Motor Vehicle Financial Responsibility Law).

(e) The legal entity shall maintain a file, current at all times, of existing purchase of service agreements.

(f) The legal entity shall ensure that the agency is audited annually by an independent certified or registered accountant.

(g) The legal entity shall submit annually to a county agency for which it provides services, a financial disclosure statement setting forth the manner and amount of public money which was received and expended by it, under each purchase of service agreement that it enters into with a county agency.

The provisions of this § 3680.61 adopted January 23, 1987, effective January 24, 1987, 17 Pa.B. 392.

Notation

Authority

The provisions of this § 3680.61 issued under Articles II, VII, IX and X of the Public Welfare Code (62 P. S. § § 201—211, 701—774, 901—922 and 1001—1080).