Section 3170.61. Miscellaneous operating expenses

(a) Library expenses. The purchase of books and documents, and subscriptions to journals are reimbursable expenses in which the Department will participate provided the subject matter is relative to children and youth social services, or related fields of study.

(b) Membership fees. Costs of membership in organizations serving the county agency are allowable for Departmental participation, provided that the membership is in a non-profit organization; the services provided are related to the county agency; the cost of the membership is reasonably related to the value of services or benefits received; and that the expenditure is not for membership in an organization which devotes a substantial part of its activities to influence legislation. Note that membership fees for individual staff members are not included under the term membership, and that they are nonallowable.

(c) Moving expenses. Moving costs for physical transfer of the county agency itself, or part of the agency, are an expense in which the Department will participate. However, the Department will not participate financially in payment of moving expenses for employes of the county agency.

(d) Recruitment. Costs incurred by the county agency in recruitment activities, such as help-wanted advertising or the use of employment agencies, are eligible for Departmental financial participation. Expenses incurred by an individual who is being recruited are not reimbursable.

(e) Interest expense. Interest paid for funds borrowed from a lending institution is an allowable expense in the case where funds are borrowed to meet the cash flow requirements of ongoing programs. The Department will not participate in interest costs for loans necessitated by any delay in payment to contractors or other providers of services caused by the county authorities or their designee. The Department will participate provided all of the following criteria are met:

(1) The children and youth program can document in writing that its cash flow requirements are such that obligation could not be met without borrowing funds.

(2) The loan was obtained at the lowest interest rate available as evidenced by quotations from three lending institutions.

(3) Invoices, expenditures reports, or other demands for payment from the Department will have been accurately completed on the forms and by the date prescribed by the Department.

(f) Auditing expense. The Department will participate in the costs of contracted audits performed on the county agency, its facilities, or providers of service.

(g) Insurance. The Department will participate financially in the cost of insurance premiums incurred by the agency to protect its equipment, supplies, and other insurable items, from loss by theft, fire, flood, and the like.

Notation

Cross References

This section cited in 55 Pa. Code § 3170.11 (relating to purpose); 55 Pa. Code § 3170.22 (relating to direct provision of services); 55 Pa. Code § 3170.23 (relating to purchase of service); 55 Pa. Code § 3170.83 (relating to establishing rates); and 55 Pa. Code § 3170.85 (relating to responsibility of the county).