Section 3130.43. Family case records

(a) The county agency shall establish and maintain a family case record for each family accepted for service.

(b) The family case record shall contain the following:

(1) The date the family was accepted for services.

(2) The name and address of the parents.

(3) The name, race, sex and date of birth of each family member.

(4) A family service plan as defined in § 3130.61 (relating to family service plans), including the results of plan reviews.

(5) A record of service activity, including the following:

(i) The dates of the contact with family members.

(ii) The parties involved in the contact.

(iii) The action taken.

(iv) The results of the actions.

(6) Correspondence between agencies and individuals involved in the case.

(7) Appropriate medical information on family members.

(c) A section of the family case record that includes the following shall be established for each child in placement:

(1) The court order placing the child or the voluntary placement agreement.

(2) Copies of each document filed by the county agency with the court, including petitions, motions and attachments. These documents shall have the date on which they were sent to the court noted thereon by date stamp.

(3) Date stamped copies of the documents maintained under paragraph (2) that were sent to each party required by this chapter to receive them.

(4) Other notifications required by this chapter.

(5) The date the child was placed.

(6) The location of the child’s placement, including the name and address of the placement.

(7) An emergency telephone number where parents or guardian can be reached.

(8) Amendments to the service plan as required in § 3130.67 (relating to placement planning) and the results of reviews of children in placement as required in § § 3130.71 and 3130.72 (relating to placement reviews; and dispositional review hearings).

(9) Copies of applications for Federal and other benefits.

(10) Educational reports and records.

(11) Indication if the child is disabled and, if so, the type of physical, mental or emotional disability.

(d) The county agency shall retain family case records for 5 years following closure of the family’s case. Adoption records and child abuse records shall be handled in the manner specified in Chapters 3350 and 3490 (relating to adoption services; and protective services) pertaining to those services.

The provisions of this § 3130.43 amended January 23, 1987, effective January 24, 1987, except subsection (c)(7) and (8) effective April 24, 1987, 17 Pa.B. 392; amended December 14, 1990, effective December 15, 1990, 20 Pa.B. 6175; amended December 21, 1990, effective December 22, 1990, 20 Pa.B. 6269. Immediately preceding text appears at serial pages (124171) to (124172).

Notation

Authority

The provisions of this § 3130.43 amended under Articles II, VII, IX and X of the Public Welfare Code (62 P. S. § § 201—211, 701—774, 901—922 and 1001—1080); 42 Pa.C.S. § § 6301—6365; and section 405 of the County Institution District Law (62 P. S. § 2305).

Cross References

This section cited in 55 Pa. Code § 3490.236 (relating to general protective services records).