Section 69.5. Multiple awards

(a) Conditions for use. The Secretary may, within his discretion, procure goods and supplies on a multiple award basis if one or more of the following criteria is applicable:

(1) Whenever it is administratively or economically impractical to develop or modify specifications for myriad related goods and supplies because of rapid technological changes.

(2) Whenever the subjective nature in the use of certain goods and supplies and the fact that recognizing this need creates a more efficient use of the item.

(3) Whenever it is administratively or economically impractical to develop or modify specifications because of the heterogeneous nature of the product lines.

(4) Whenever there is a need for compatibility with existing systems.

(b) Invitation to bid. Invitations to bid shall be issued for the goods and supplies to be purchased.

(c) Public notice. Public notice of the invitation to bid shall be given in the same manner as provided in § 69.4(c) (relating to competitive sealed bidding).

(d) Bid opening. Bids shall be opened in the same manner as provided in § 69.4(d).

(e) Acceptance and award. Bids shall be accepted and awards made to the lowest responsible bidder for goods and supplies of each designated manufacturer. If only one bid is solicited for goods and supplies of a particular manufacturer, the bid shall be submitted to the Board of Commissioners of Public Grounds and Buildings for approval or disapproval. The contract shall cover the periodic requirements of the Commonwealth for goods and supplies of each particular manufacturer. The number of goods and supplies purchased from a particular bidder shall be determined by the actual requirements of the Commonwealth as defined by the functional needs and space limitations of the individual agency and a comparison with prices of corresponding goods and supplies offered by other bidders.

(f) Issuance of purchase order. When an agency has a need for a particular good or supply which is the subject of a bid, it will issue a purchase order to the vendor offering the particular good or supply which the agency desires.

Notation

Cross References

This section cited in 4 Pa. Code § 69.3 (relating to methods of awarding contracts).