Section 45.26. Procedure for office section

Upon the sale of items of surplus State property at public auction, the office section shall proceed in the following manner:

(1) Accept and receipt payment of purchases. Stamp ‘‘Payment Received’’ on all copies of the Property Transfer/Sale Slip. Return Copy No. 3 to the purchaser to authorize release of the property, except in cases of public auctions.

(2) Record sales in the Master Sales Log.

(3) Attach Property Transfer/Sale Slips and related Surplus State Property Identification Tags to appropriate Surplus State Property Reports. File as a completed property sales transaction.

(4)(i) Prepare transmittal documents and transfer all moneys accumulated from sales to the comptroller, Department, on a schedule mutually acceptable to the Comptroller and the Chief of the Division. The schedule, to be initiated by the comptroller, shall be in memorandum form with copies directed to all parties concerned.

(ii) Capitol Police shall be made available to escort all transfer of moneys upon request and reasonable notice.

(iii) Transmittal documents shall be prepared in accordance with § 45.27 (relating to preparation of transmittal documents).