Section 43.3. Procedure for transfer of surplus property

(a) Upon items being selected for transfer, the warehouse section shall proceed in the following manner:

(1) Mark the item selected for transfer with a Shipping Tag, Manila, 5 1/2 inches by 2 5/8 inches, Size 16, Commodity Code Number 0310-0300-030. Information posted to the tag shall include: recipient, Surplus State Property Identification Tag Number, date and signature of the warehouse representative.

(2) Remove the Surplus State Property Identification Tag, Office of Administration Form 552. Post transfer information on the tag and have it signed by the representative of the receiving activity.

(3) List all items selected for transfer on Property Transfer/Sale Slip, PSPD Form 20. The representative of the receiving activity shall sign all copies of the transfer slips. The warehouse shall retain Copies No. 1 and No. 2. Copy No. 3, Property Pass, shall be returned to the agency representative. Copy No. 4 shall be mailed to the institution Property Officer.

(4) Inform the representative of the receiving agency that the handling and transportation of the property shall be their responsibility.

(5) Affix Surplus State Property Identification Tags, Office of Administration Forms 552, from property which has been transferred to Copy No. 1 of the Property Transfer/Sale Slip. Forward Copies No. 1 and No. 2 of the Property Transfer/Sale Slip and related Surplus State Property Identification Tags to the office section of the Division.

(b) Upon an item being selected for transfer, the office section shall proceed in the following manner:

(1) Post appropriate records to reflect the transfer action.

(2) Adjust inventory balances and delete items from availability listings.

(3) Attach Property Transfer/Sale Slips and related Surplus State Property Identification Tags to appropriate Surplus State Property Reports. File as a completed property transaction.