Section 7a.72. Responsibilities  


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  • The Office of Administration, through the Office for Information Technology (OA/OIT), will be responsible for the following:

    (1) Governance and strategic planning. OA/OIT shall create:

    (i) Annual enterprise information technology (IT) strategic plans including appropriate IT priorities, coordination and monitoring of resource use and expenditures, performance review measures, procurement and other governance and planning measures. OA/OIT shall review and approve individual agency IT strategic plans. OA/OIT shall consult with the Governor’s Office of the Budget on budgetary matters relating to IT planning and procurement.

    (ii) An advisory structure, which may include agency Chief Information Officers (CIO), to advise OA/OIT regarding overall technology governance.

    (2) Portfolio and project management, business process review. OA/OIT shall:

    (i) Establish an IT portfolio management process for overall monitoring of IT program objectives, project alignment, budgets and expenditures.

    (ii) Identify common IT business functions within agencies, make recommendations for consolidation and integration and facilitate the use of common technology.

    (iii) Expand enterprise and agency use of project management methodologies and principles on IT projects, including measures to review project delivery and quality.

    (iv) Ensure agency compliance with the completion of required business process reviews as part of an agency or enterprise IT project.

    (3) IT procurement and contract management. A procurement organization within OA/OIT shall issue and support IT procurements for hardware, software and services. The procurement organization shall:

    (i) Negotiate, approve, issue and oversee IT solicitations, contracts contract amendments, renewals, work orders and change orders.

    (ii) Determine appropriate technology and procurement methodology.

    (4) IT human resource management.

    (i) OA/OIT shall establish a direct reporting relationship of each executive agency CIO to the Commonwealth CIO.

    (ii) The Commonwealth CIO will be responsible for final approval of agency IT senior management appointments. In consultation with each executive agency, the Commonwealth CIO will conduct performance reviews of executive agency CIOs.

    (5) IT enterprise standards. OA/OIT shall:

    (i) Establish an enterprise architecture framework and deploy enterprise-wide IT to do the following:

    (A) Establish policies, processes and product standards.

    (B) Perform technical reviews of agency systems.

    (C) Review and make determinations of requests for exceptions to IT standards.

    (ii) Develop and implement enterprise-wide efforts to standardize data elements and determine data ownership assignments.

    (iii) Create and maintain a comprehensive enterprise IT inventory.

    (iv) Monitor agency policy and standards compliance through an architectural review process and audits.

    (6) IT consolidation and services. OA/OIT shall:

    (i) Recommend and conduct the consolidation of agency IT services including infrastructure, personnel, operations and support services.

    (ii) Establish and facilitate a process for the regular identification of IT shared services.

    (iii) When consolidation occurs, develop and maintain service level agreements with client agencies to ensure that quality products and services are delivered.

    (7) Telecommunications and geospatial technologies governance. To the extent that the following is not already incorporated in the enterprise annual strategic plan, OA/OIT shall establish a process for the development and implementation of:

    (i) Enterprise telecommunications policy, services, infrastructure and also review and authorize requests for enhanced services.

    (ii) IT services for geospatial technologies.