Section 1.52. Minutes

(a) Content. Written minutes of open meetings shall contain the following information:

(1) The date, time and place of the meeting.

(2) The names of members present.

(3) The substance of official actions and a record by individual members of the roll call votes taken.

(4) The names of citizens who appeared officially and the subject of their testimony.

(5) Evidence of compliance with the notice requirements of § 1.53 (relating to notice) or § 1.54(b) (relating to emergency meetings).

(6) The justification for an emergency meeting as required by § 1.54(a).

(7) A record of an executive session conducted or planned as required by § 1.45(d) (relating to executive sessions).

(8) Whether an official transcript or recording has been prepared or whether the use of recording devices by other persons has been registered under § 1.55(c) (relating to rules and regulations).

(9) A record of notational voting conducted by the agency under § 1.43(c)(4) (relating to official action).

(10) Other information required by law, this subchapter or which the agency determines is appropriate to include in the record of agency proceedings.

(b) Official testimony. The agency is required to include within its minutes the names and the subject of testimony of persons who indicate to the agency they wish to provide official testimony. The agency is not required to include within its minutes a listing of persons attending an open meeting or persons offering informal comments to the agency. If persons offer written official testimony to the agency, the statements shall be included together with the minutes as a public record of the agency.

(c) Public records. Minutes of agency proceedings, testimony attached to the minutes and official recordings or transcripts of agency proceedings at an open meeting shall be records available to the public for examination and copying.

Notation

Cross References

This section cited in 4 Pa. Code § 1.41 (relating to requirements); 4 Pa. Code § 1.45 (relating to executive sessions); and 4 Pa. Code § 1.55 (relating to rules and regulations).