Section 95.242. Statistical/informational reporting

The following are the minimum requirements applicable to the collection of statistics and other information by the Department:

(1) Monthly county prison and jail data. Written local policy must provide that a completed County Data Monthly Report (Population Information) be submitted to the Department on designated report forms or by other available approved methods. The County Data Monthly Report (Population Information) shall be submitted within 30 days of the end of the reporting month.

(2) Report of extraordinary occurrence. Written local policy must provide for the following:

(i) County prisons shall submit to the Department a completed County Extraordinary Occurrence Monthly Report (Incident Information) on designated report forms or by other available approved methods. The County Extraordinary Occurrence Monthly Report (Incident Information) shall be submitted within 30 days of the end of the reporting month.

(ii) An incident qualifies as an extraordinary occurrence when an incident involves one or more of the following and meets the associated conditions:

TYPE OF INCIDENT		ONLY COMPLETE IF
Death	—	All cases
Natural
Accidental
Homicide
Suicide
Escape	—	Law enforcement referral
Actual
Walk-a-Way
Attempt
Infectious Diseases/ Communicable Diseases	—	Department of Health reporting required
Mental Health Commitment	—	All cases
Mental Health 302
Mental Health 304
Attempted Suicide	—	Medical treatment beyond immediate first aid or mental health referral or both
Use Of Force Physical Restraints Chemical agent	—	Whenever utilized for other than routine use of restraints during inmate movement/escort/transportation
Stun device
Baton
Firearms
Assault On Staff By Inmate On Inmate By Staff On Inmate By Inmate	—	Medical treatment beyond immediate first aid or law enforcement referral or both
Sexual Assault/	—	All Cases
Allegation of Sexual ASSAULT
On Inmate by Inmate
On Inmate by Staff
Emergency Fire Disturbance Hostage Bomb threat Terrorism Biological/chemical Utility outages Evacuation/relocation	—	Outside agency assistance or law enforcement referral or both

(iii) An incident qualifies as an extraordinary occurrence when an incident involves an inmate, prison employe, contractor, volunteer or visitor in a situation occurring within the prison, on prison property or while an inmate is under custody of the prison, or during the performance of a prison employe’s official duties.

(3) Written local policy must provide that a completed Annual County Prison General Information Report be submitted to the Department on designated report forms or by means of other available approved methods. The Annual County Prison General Information Report for the preceding calendar year shall be submitted by the first Monday in March of each year.

(4) The data and information submitted to the Department in the County Data Monthly Report, the County Extraordinary Occurrence Monthly Report and the Annual County Prison General Information Report will be collected for statistical, analytical and trending purposes only.

(5) Information required upon commitment of offender to the Department.

(i) Written local policy must establish the procedure necessary to ensure that the information which must accompany an inmate upon commitment to the custody of the Department is provided to the Department as required under 42 Pa.C.S. § 9764(a) (relating to information required upon commitment and subsequent disposition). The policy must also specify the person responsible for collecting the information and ensuring that it is submitted to the Department as required by law.

(ii) Written local policy must establish the procedure necessary to ensure that the additional information regarding an inmate, which is provided by the court to the county prison in accordance 42 Pa.C.S. § 9764(b), is transmitted to the State correctional facility, as required under 42 Pa.C.S. § 9764(c), following transfer of that inmate from the county prison. The policy must also specify the person responsible for collecting the information and ensuring that it is submitted to the Department as required by law.

The provisions of this § 95.242 readopted May 18, 1979, 9 Pa.B. 1619; amended October 10, 2008, effective October 13, 2009, 38 Pa.B. 5627. Immediately preceding text appears at serial pages (336810) and (263851).

Notation

Authority

The provisions of this § 95.242 amended under section 506 of The Administrative Code of 1929 (71 P. S. § 186); and section 3(3) and (4) of the act of December 27, 1965 (P. L. 1237, No. 502) (61 P. S. § 460.3(3) and (4)).