Section 245.516. Recordkeeping requirements

(a) Owners and operators of aboveground tank facilities shall maintain required records. If records are maintained offsite, the records shall be easily obtained and provided to the Department upon request.

(b) Permanent records for new systems and available records for existing systems shall be maintained for the operational life of the tank system and retained for a minimum of 1 year after the tank system has been removed. Permanent records include the following:

(1) Original installation and modification of tank system design specifications.

(2) Any variance issued for the tank system under § 245.503 (relating to variances).

(3) The permits issued under Subchapter C (relating to permitting of underground and aboveground storage tank systems and facilities).

(4) Tank handling activity installation, relocation, reconstruction and major modification inspection results.

(5) The notices of reportable releases submitted under § 245.305 (relating to reporting releases).

(6) Applicable manufacturer’s documentation for the tank system and any ancillary equipment.

(7) Third party out-of-service inspection reports.

(c) Temporary records shall be maintained as follows:

(1) The current registration certificate.

(2) The leak detection records for the past 12 months.

(3) The last two results of cathodic protection monitoring, when a cathodic protection system is in use.

(4) The routine monthly maintenance inspections for the past 12 months.

(5) The last third party in-service inspection report.

(6) A properly completed closure report and results of the site assessment conducted at permanent closure or change-in-service under § 245.561 (relating to permanent closure or change-in-service).

Notation

Cross References

This section cited in 25 Pa. Code § 245.523 (relating to aboveground storage tanks in underground vaults); and 25 Pa. Code § 245.553 (relating to out-of-service inspections).