Section 245.435. Reporting and recordkeeping

(a) Owners and operators of underground storage tank systems shall cooperate fully with inspections, monitoring and testing conducted by the Department, certified installers or certified inspectors, as well as requests for document submission, testing and monitoring by the owner or operator under section 107(c) of the act (35 P. S. § 6201.107(c)).

(b) Owners and operators shall maintain required records either onsite at the underground storage tank facility or at a readily available alternative site. Records maintained at the underground storage tank facility shall be immediately available for inspection by the Department and certified inspectors. If records are maintained offsite, the records shall be easily obtained and provided for inspection or for review by the Department upon request.

(1) Reporting. Owners and operators shall submit the following applicable information to the Department:

(i) Notification in accordance with § 245.41 (relating to tank registration requirements) for underground storage tank systems, including change of ownership, closure of a tank system, change of substance stored and change of tank status, and certification of installation for new underground storage tank systems (§ 245.421(c) (relating to performance standards for underground storage tank systems)).

(ii) Reports of confirmed, reportable releases (§ 245.305(d) (relating to reporting releases)).

(iii) A site characterization report (§ 245.310 (relating to site characterization report)).

(iv) Remedial action plans (§ 245.311 (relating to remedial action plan)), remedial action progress reports (§ 245.312 (relating to remedial action)) and remedial action completion reports § 245.313 (relating to remedial action completion report)).

(v) A notification before installation, permanent closure or change-in-service of a storage tank or storage tank system (§ 245.421(a)(2) and § 245.452(a) (relating to permanent closure and changes-in-service)).

(vi) In the case of permanent closure, closure records to the Department when requested.

(2) Permanent recordkeeping. Owners and operators shall maintain records for new systems and available records for existing systems for the operational life of the tank system and retain the records for a minimum of 1 year after the tank system has been removed. Permanent records include the following:

(i) A corrosion expert’s analysis of site corrosion potential if corrosion protection equipment is not used (§ 245.421(b)(1)(iv) and (2)(iii) and § 245.422(b)(2)(iv) and (c)(3) (relating to upgrading of existing underground storage tank systems)).

(ii) The corrosion expert’s design of an impressed current system or field-installed cathodic protection system or similar information that demonstrates compliance with § § 245.421(b)(2)(ii)(B) and 245.422(b)(2) and (c)(2).

(iii) Documentation of tank system installation, system modification and tank upgrade activities.

(iv) Tank system assessment records prior to upgrading in accordance with § 245.422(b).

(v) Documentation of the installation testing and commissioning reports required for corrosion protection systems by manufacturers and National standards in accordance with § 245.432 (relating to operation and maintenance including corrosion protection).

(vi) Documentation of underground storage tank system repairs, including those in response to a release (§ 245.434(6) (relating to repairs allowed)).

(vii) Tank lining evaluation reports (§ 245.432(d)).

(viii) Documentation showing Department approval for a variance or alternate leak detection method (§ § 245.404 and 245.443 (relating to variances; and requirements for hazardous substance underground storage tank systems)).

(3) Temporary recordkeeping. Owners and operators shall retain current temporary records for a minimum of 1 year after the tank system has been removed. Temporary records shall be maintained as follows:

(i) The current Storage Tank Registration/Permit Certificate.

(ii) Tank and pipe release detection records for the past 12 months, including written certifications or performance claims for the release detections methods in use and documentation of investigations of suspected releases (§ § 245.304 and 245.446 (relating to investigation of suspected releases; and release detection recordkeeping)).

(iii) The last annual check/testing, and maintenance records of leak detection equipment including probes, monitors, line leak detectors and automatic tank gauges that verify they are working properly and tested as required by the equipment manufacturers.

(iv) Documentation of the last three impressed current cathodic protection system inspection checks for each 60- day test period in accordance with § 245.432.

(v) The last two cathodic protection surveys, done at 3-year intervals, on impressed current and galvanic cathodic protection systems in accordance with § 245.432.

(vi) Results of the site investigation conducted at permanent closure or change-in-service (§ 245.455 (relating to closure records)).

(vii) A properly completed closure report required under § 245.452(f).

(viii) Documentation of the last test that demonstrates each containment sump, dispenser pan and spill containment bucket installed or repaired after November 10, 2007, were tested and verified to be liquid-tight in accordance with § § 245.421(b)(4) and 245.434(5).

(ix) Documentation of operator training, including verification of training for current Class A, Class B and Class C operators, current list of operators and written instructions or procedures for Class C operators in accordance with § 245.436 (relating to operator training).

The provisions of this § 245.435 amended November 9, 2007, effective November 10, 2007, 37 Pa.B. 5979; amended December 24, 2009, effective December 26, 2009, 39 Pa.B. 7190. Immediately preceding text appears at serial pages (331076) to (331078).

Notation

Cross References

This section cited in 25 Pa. Code § 245.432 (relating to operation and maintenance including corrosion protection); 25 Pa. Code § 245.436 (relating to operator training); 25 Pa. Code § 245.446 (relating to release detection recordkeeping); and 25 Pa. Code § 245.451 (relating to temporary closure (out-of-service)).