Section 11.12. Processing of documents by Department

(a) A document deposited with the Department will be marked with a receipt date.

(b) A document marked with a receipt date will be examined by the Department to determine if it conforms with the requirements of § 11.11 (relating to requirements to be met by filed documents).

(c) If it is determined that a document conforms to the requirements of § 11.11 it will be filed by the Department as of the receipt date.

(d) If a document is deposited and is rejected for failing to conform with § 11.11, the Department will notify the person who deposited the document of the rejection. If the completed document, including a fee required by § 3.24 (relating to invoicing fee), is resubmitted within 30 days of the mailing of the notice, the Department will file the document as of the day the document was originally deposited if the following apply:

(1) One of the following applies:

(i) There has been no definitive filing or interim filing utilizing the association name.

(ii) Evidence of reservation of an involved association name accompanies the document (see § 17.31 (relating to availability and reservation of name)).

(2) The dates on documents or certificates which are needed to support the original submittal are operative or effective on or as of the original date of submission.

(e) If a document conforms to § 11.11, section 136(a) of the code (relating to processing of documents by Department of State) requires that the Department file the document, certify that the document has been filed by endorsing upon the document the fact and date of filing, make and retain a copy thereof and return the document or a copy thereof so endorsed to or upon the order of the person who delivered the document to the Department. See § 11.14 (relating to effective date of documents).

The provisions of this § 11.12 adopted April 17, 1992, effective April 18, 1992, 22 Pa.B. 1993.

Notation

Cross References

This section cited in 19 Pa. Code § 11.14 (relating to effective date of documents).