Section 901.445. Records

A record must include the following:

(1) Sales invoices. A distributor shall record every sale, return or other type of transfer of games of chance by completing a standard sales invoice or credit memo. An invoice must be prenumbered at the time of purchase. The numbering must be consecutive using at least four digits. The invoice must contain the following information:

(i) The date of the sale.

(ii) The date of the delivery.

(iii) The name, address and license number of the licensed eligible organization.

(iv) A full description of each item sold, including serial numbers for punchboards and pull-tabs and form numbers. The games may be listed as a separate attachment identifying the form numbers and serial numbers.

(v) The quantity and sales price of each individual item, including individual items of merchandise to be used as prizes on punchboards and pull-tabs.

(vi) The gross amount of each sale to each licensed eligible organization, including all discount terms and the total dollar amount of any discount.

(vii) The total amount of the invoice.

(viii) The ideal prizes per game.

(2) Bank reconciliation. A bank reconciliation shall be performed on a monthly basis.

(3) List of games sold. A list of games sold by form number and serial number and the license number of the purchaser. These records must include enough detail to allow an audit of sold, unsold and damaged games.

(4) Other records. Other records and reports shall be maintained as required by this part.

The provisions of this § 901.445 amended August 11, 2006, effective August 12, 2006, 36 Pa.B. 4475. Immediately preceding text appears at serial pages (265899) to (265900).

Notation

Cross References

This section cited in 61 Pa. Code § 901.51 (relating to power and duties).