Section 123.6. Procedures

(a) CRP grant award notifications will be issued by letter. The applicant will thereafter receive a contract and a payment requisition form to be signed and returned to the Department for execution.

(b) The applicant will maintain full and accurate records with respect to the project. The Department will have complete access to these records including invoices for goods and services and other relevant data and records, as well as the right to inspect all project work. The applicant will promptly furnish all data, reports, contracts, documents and other information requested by the Department.

(c) Approved grants in the amount of $100,000 or more require the grantee to provide an audit of the grant prepared by an independent certified public accountant as defined under Pennsylvania law. See The C.P.A. Law (63 P. S. § § 9.1—9.16b) and 49 Pa. Code Chapter 11 (relating to State Board of Accounting). The Single Audit performed for Federal audit purposes (A133) will not be accepted.

(d) Grants under $100,000 require the grantee to submit a closeout report with appropriate supporting documentation identifying expenditures of State funds consistent with the approved contract budget.

(e) Funds will be directly deposited into grantees’ bank accounts by means of an Automating Clearing House transfer of funds in accordance with the provisions of the contract between the grantee and the Department.

(f) Applications from organizations that are not compliant with audit or closeout report requirements for other contracts received by them from the Department are ineligible to receive additional financial assistance until the audit or closeout report requirements are met.

The provisions of this § 123.6 amended August 25, 2000, effective August 26, 2000, 30 Pa.B. 4434; amended August 31, 2001, effective September 1, 2001, 31 Pa.B. 4966; amended August 23, 2002, effective August 24, 2002, 32 Pa.B. 4161; amended January 23, 2004, effective January 24, 2004, 34 Pa.B. 488; amended September 3, 2004, effective September 4, 2004, 34 Pa.B. 4925; amended September 23, 2005, effective September 24, 2005, 35 Pa.B. 5270; amended October 20, 2006, effective October 21, 2006, 36 Pa.B. 6411; amended September 5, 2008, effective September 6, 2008, 38 Pa.B. 4915. Immediately preceding text appears at serial pages (329932) to (329933).