325 Consultant selection procedure for engineering and related services

Consultant Selection Procedure for Engineering and Related Services

[29 Pa.B. 1130]

   On January 27, 1999 the Department of Transportation issued Strike-off Letter 433-99-04 regarding revised Consultant Selection Procedures that require an Annual Qualification Package be submitted by all Consultants, both prime consultants and subconsultants, who desire to provide engineering and related services to the Department.

   The revised procedure is as follows:

Introduction

   As a result of our re-engineering efforts and partnering with the consultant community the Department has streamlined procedures for solicitation and submission of the consultants Letters of Interest as follows:

   1.  The Department will publish a quarterly or semi-annual listing of Open-End Contracts or projects on which we anticipate using consultant services for project development. The listing will include the County, S.R., Section, Local Name (if appropriate), Estimated Construction Cost, and the type of consultant services required; i.e. preliminary engineering, environmental studies, final design, etc.

   A.  The semi-annual listing for the first six (6) months of 1999 was published in the Pennsylvania Bulletin on February 6, 1999. This listing is also included in this issue of the Pennsylvania Bulletin.

   2.  All consultants, both prime consultants and subconsultants, must submit an Annual Qualification Package to each District in which the consultant desires to obtain consideration for an assignment. If the consultant desires to be considered for a Central Office project a Qualification Package must be sent to the Bureau of Design.

   The Department will acknowledge receipt of the Annual Qualification Package if the Consultant includes the language indicated below under Section 4.E under the Annual Qualification Package.

   3.  The Department will advertise individually for Letters of Interest for projects contained in the published listing indicated above under Section 1.

   4.  For specific projects or Open-End Contracts included in the published listing mention above, Prime Consultants must respond to an advertisement for consultant services with a ''Letter of Interest'' within six (6) calendar days if they desire to be considered for assignment of the advertised project.

   For specific projects or Open-End Contracts not included in the published listing the Consultant must respond within twenty (20) calendar days.

   The response period will be indicated in the individual advertisements.

   5.  This streamlined procedure will be used for both design services and construction engineering services.

   6.  The Department will consider the information contained in the Annual Qualification Package and the Letter of Interest to shortlist firms for further consideration (normal selection procedures) or for direct selection of a firm for project assignment: (modified selection procedures)

Annual Qualification Package

   The Annual Qualification Package is the formal expression to the Department by a consulting firm that the firm desires to be considered for various types of projects within the Central Office or an Engineering District.

   The requirements of the Annual Qualification Package are as follows:

   1.  The Annual Qualifications Package must be submitted to each District in which a consulting firm desires to obtain consideration for an assignment. If the Consultant desires to be considered for a Central Office project a Qualification Package must be sent to the Bureau of Design. Both the prime and all subconsultants desiring to do business with the Department must submit an Annual Qualifications Package.

   The Annual Qualification Package for each Consultant must include information for both design services and construction engineering if the Consultant desires to be considered for both design services and construction engineering services.

   2.  The Annual Qualifications Package can be submitted at any time but it must be received by the appropriate Department Organization prior to the advertised project deadline if the firm(s) desires to be considered for a project assignment.

   3.  The Annual Qualifications Package must be submitted at least annually, but may be updated by the consulting firm when conditions warrant.

   4.  The Annual Qualifications Package shall include the following items:

   A.  Standard Form (SF) 254--Architect-Engineer and Related Services Questionnaire in its entirety.

   B.  The resumes of key personnel in the firm. The resume will be limited to one (1) 8 1/2" x 11" page, one (1) side, per person.

   C.  Copy of the firm's registration to do business in the Commonwealth as provided by the Department of State for firms with out-of-state headquarters or corporations not incorporated in Pennsylvania.

   D.  A copy of the Department's DBE/WBE Certification, if applicable.

   E.  Transmittal Letter--Maximum of one (1) 8 1/2" x 11" page, one side.

   The transmittal letter for the Annual Qualification Package should include a FAX number and the following language at the bottom of the page if the Consultant wants the Department to acknowledge receipt of the Annual Qualification Package: ''The Department acknowledges receipt of your Annual Qualification Package on ______at ______AM/PM prevailing time.''

NAME _________________

ORGANIZATION _________________

   F.  Failure to submit the Annual Qualification Package or failure to include the requested information in the Annual Qualification Package will eliminate the Consultant from further consideration.

Project Advertisement

   1.  The advertisement shall indicate if the project is non-complex, moderately complex, or complex and stipulate the limit on the number of pages allowed for the Letter of Interest.

   2.  For those projects where the Department desires to obtain the services of an engineering firm, the project advertisement shall contain the statement: ''By submitting a Letter of Interest for the project, the consulting firm is certifying that the firm is qualified to perform engineering services in accordance with the laws of the Commonwealth of Pennsylvania.''

   3.  The advertisement will indicate the DBE/WBE participation goal, if applicable. Most advertisements, with the exception of Open-End Contracts and Bridge Inspection Agreements, will include some DBE/WBE participation goal.

   4.  The advertisement will indicate the selection criteria to be used for the project.

   5.  The advertisement will indicate who the Letter of Interest should be sent to and the appropriate address.

Letter of Interest

   The Letter of Interest is the formal expression to the Department by a consulting firm that the firm desires to be considered for a specific project. A project specific Letter of Interest must be received by the Central Office or the appropriate Engineering District by 4:30 p.m. prevailing time on/or before date specified in the official project announcement (currently the publication in the Pennsylvania Bulletin).

   The requirements for the Letters of Interest are as follows:

   1.  There shall be a limit to the number of pages in the Letter of Interest as follows:

   a.  For non-complex projects and for most moderately complex projects--three (3) pages, 8 1/2 x 11, one sided, plus an organizational chart and additional resumes.

   b.  For complex projects and some moderately complex projects--five (5) pages, 8 1/2 x 11, one sided, plus an organizational chart and additional resumes.

   Failure to adhere to the page limitation indicated above shall eliminate the firm who submitted the Letter of Interest from further consideration for that assignment.

   2.  Include the project reference number, the firm's legal name, and the firm's federal identification number.

   3.  Identify project manager.

   4.  Identify subconsultants, if any, including DBE/WBE, if required.

   5.  Identify key project staff.

   6.  Include project organizational chart (one page, one side, maximum size 11" x 17"), showing key staff from the prime and each subconsultant and their area of responsibility.

   7.  Provide additional resumes only of key personnel not included in the Annual Qualifications Package on file.

   The Annual Qualification Package should be sent to the appropriate District or Central Office using the following addresses:

Mr. John L. Baker, P.E., District Engineer
Engineering District 1-0
140 Liberty Street
Franklin, PA 16323

Mr. George M. Khoury, P.E., District Engineer
Engineering District 2-0
1924-30 Daisy Street
Clearfield, PA 16830

Mr. Paul E. Heise, P.E., District Engineer
Engineering District 3-0
715 Jordan Avenue
Montoursville, PA 17754

Mr. Charles M. Mattei, P.E., District Engineer
Engineering District 4-0
P. O. Box 111
Scranton, PA 18501

Mr. Walter E. Bortree, P.E., District Engineer
Engineering District 5-0
1713 Lehigh Street
Allentown, PA 18103

Mr. Andrew L. Warren, District Administrator
Engineering District 6-0
200 Radnor-Chester Road
St. Davids, PA 19087

Mr. Barry G. Hoffman, P.E. District Engineer
Engineering District 8-0
2140 Herr Street
Harrisburg, PA 17103

Mr. Earl L. Neiderhiser, P.E., District Engineer
Engineering District 9-0
1620 North Juniata Street
Hollidaysburg, PA 16648

Mr. Richard H. Hogg, P.E., District Engineer
Engineering District 10-0
Rt. 286 South, P. O. Box 429
Indiana, PA 15701

Mr. Raymond Hack, P.E., District Engineer
Engineering District 11-0
45 Thoms Run Road
Bridgeville, PA 15017

Mr. Michael H. Dufalla, P.E., District Engineer
Engineering District 12-0
P. O. Box 459, N. Gallatin Avenue Ext.
Uniontown, PA 15401

M. G. Patel, P.E.
Director, Bureau of Design
Pennsylvania Department of Transportation
7th Floor, Forum Place
555 Walnut Street
P. O. Box 3060
Harrisburg, PA 17105-3060

Anticipated Consultants Solicitations

   During the first six (6) months of 1999 the Department of Transportation anticipates soliciting Letters of Interest from Consultant firms interested in providing work and services for the following specific project agreements or open-end contracts:

Engineering District 1-0

1.	S.R. 0079, Section A05 Crawford County Construction Inspection
2.	S.R. 3008, Section B00 Venango County Construction Inspection
3.	S.R. 0080, Section A01 Venango County Construction Inspection
4.	Open-End Contract Construction Inspection
5.	S.R. 4034, Section A60 Erie County Final Design and Construction    Consultation
6.	S.R. 4034, Section A70 Erie County Final Design and Construction    Consultation
7.	S.R. 3006, Section B03 Erie County Preliminary Engineering, Final Design    and Construction Consultation
8.	S.R. 0090, Section B00 Erie County Preliminary Engineering, Final Design    and Construction Consultation
9.	Powell Avenue Erie County Preliminary Engineering and    Environmental Assessment
10.	South Hills Road Erie County Preliminary Engineering and    Environmental Assessment

Engineering District 2-0

1.	S.R. 0322, Section C08 Centre County Final Design Centre Street Extension
2.	S.R. 0322, Section C09 Centre County Final Design Ninth Street Connector
3.	S.R. 0322, Section A03 Centre County Final Design Bridge Replacement over    Moshannon Creek

Engineering District 3-0

1.	Open-End Contract Environmental Studies
2.	S.R. 1022, Section 003 Bradford County Design and Environmental Studies Ulster Bridge over the    Susquehanna River
3.	S.R. 0054, Section 037 Northumberland County Final Design Climbing lane from Danville to Elysburg
4.	Open-End Contract Engineering Services
5.	S.R. 2024, Section 001 Bradford County Airport Road Bridge, PMS #039C071
6.	Lycoming County Airport Access Road
7.	Lycoming County Lycoming Mall Interchange
8.	S.R. 0522, Section 043 Snyder County Preliminary Engineering and Final Design Bridge Replacement
9.	S.R. 35021 Snyder County Preliminary Engineering and Final Design Bridge Replacement
10.	S.R. 405063 Lycoming County Preliminary Engineering and Final Design Bridge Replacement

Engineering District 4-0

1.	S.R. 2005, Section 371 Luzerne County Carey Avenue Bridge Conceptual Design for Modified Turnkey
2.	S.R. 029, Section 770 Wyoming County Bridge Replacement Preliminary Engineering and Final Design
3.	S.R. 2001, Sections 401 and 402 Pike County Highway Rehabilitation Preliminary Engineering and Final Design
4.	Four (4) Open-End Contracts Engineering and Environmental Services

Engineering District 5-0

1.	S.R. 4028, Section 01B Berks County Preliminary Engineering and Final Design State Street Bridge
2.	S.R. 0061 Berks County Corridor feasibility study for S.R. 61
3.	S.R. 0061 Berks County Preliminary Engineering and Final Design Safety upgrade of S.R. 61
4.	S.R. 4025 Lehigh County Preliminary Engineering and Final Design Frantz Bridge
5.	S.R. 0080 Monroe County Preliminary Engineering and Final Design I-80 Bridges
6.	S.R. 0080 Monroe County Study I-80 Welcome Center
7.	S.R. 1018, Section 02B Northampton County Preliminary Engineering and Final Design Mesinger Street Bridge

Engineering District 8-0

1.	S.R. 0394 Adams County Preliminary Engineering and Final Design Shrivers Corner Bridge
2.	S.R. 2013, Section B04 Adams County Preliminary Engineering and Final Design Alloway Creek Bridge
3.	S.R. 1022 Lebanon County Preliminary Engineering and Final Design S.R. 1022/Swatara Creek
4.	S.R. 2017 Dauphin County Manada Bottom Bridge 2
5.	S.R. 0422 Dauphin County Preliminary Engineering and Final Design Derry Township Signals
6.	S.R. 0081, Section 023 Lebanon County Preliminary Engineering and Final Design    Reconstruction

Engineering District 9-0

1.	S.R. 2007, Section OLD Blair County Oldtown Run Bridge Preliminary Engineering, Final Design    and Construction Services
2.	S.R. 0056, Section PH1 Bedford County PA 56 Improvements Final Design for Inspection Improvements
3.	S.R. 0026, Section SOU Huntingdon County Raystown Access Improvements Preliminary and Final Design for    Inspection Improvements
4.	S.R. 0219, Section 022 Somerset County South Somerset Resurfacing Preliminary Analysis and Final Design
5.	I-70 Fulton County Resurfacing Preliminary Engineering, Final Design    and Construction Services
6.	S.R. 1030, Sec. CYB Bedford County Cyphor Bridge Preliminary Engineering, Environmental Studies,    Final Design and Construction Services
7.	S.R. 1023, Section CCB Cambria County Clearfield Creek Bridge Preliminary Engineering, Final Design and    Construction Services
8.	S.R. 0453, Section WID Huntingdon County PA 453 Widening Preliminary Engineering, Final Design and    Construction Services
9.	S.R. 0056 Cambria County West-End Bypass of Johnstown Preliminary Engineering and Environmental    Studies
10.	S. R. 0030, Section 007 Bedford County Bedford to Everett 5 lane widening Final Design and Construction Services
11.	S.R. 0026 Huntingdon County Huntingdon to Centre Co. Improvements Preliminary Engineering and Environmental    Studies
12.	S.R. 0219 Somerset County Meyersdale to Maryland Preliminary Engineering and Environmental    Studies
13.	S.R. 0219 Cambria County Carrolltown to Clearfield Co. Preliminary Engineering and Environmental    Studies
14.	Open-End Contract Construction Inspection
15.	Open-End Contract Environmental/Engineering
16.	Open-End Contract Right of Way and/or Utility Services

Engineering District 10-0

1.	Open-End Contract Engineering--Environmental Services
2.	Open-End Contract Right-of-Way and Utilities Services
3.	Open-End Design Management
4.	Open-End Construction Management
5.	S.R. 0022, Section 491 Indiana County Final Design Penn View

Engineering District 11-0

1.	S.R. 0079, Section 35M Allegheny County Preliminary Engineering and Final Design S.R. 51 to I-279
2.	S.R. 0224, Section L02 Lawrence County Preliminary Engineering and Final Design State Street Bridge
3.	S.R. 0048 Allegheny County Preliminary Engineering and Final Design Mosside Boulevard Bridge
4.	S.R. 0088, Section 40M Allegheny County Construction Inspection
5.	S.R. 0088, Section 042 Allegheny County Construction Inspection
6.	S.R. 0068, Section B03 Beaver County Construction Inspection
7.	S.R. 2057, Section A02 Allegheny County Construction Inspection
8.	S.R. 0028, Section 036 Allegheny County Construction Inspection
9.	S.R. 1001, Section A13 Allegheny County Construction Inspection
10.	S.R. 0030, Section B05 Beaver County Construction Inspection
11.	S.R. 0048, Section A10 Allegheny County Construction Inspection
12.	S.R. 0065, Section B08 Beaver County Construction Inspection
13.	S.R. 3160, Section A03 Allegheny County Construction Inspection

   This advance notification is being provided by the Department of Transportation to allow the Consultants to begin building their team prior to the actual advertisement in the Pennsylvania Bulletin. The response time to submit a letter of interest on the above projects/open-end contracts will be six (6) calendar days.

   Letters of Interest are not requested at this time. Specific advertisements will appear in future issues of the Pennsylvania Bulletin.

BRADLEY L. MALLORY,   
Secretary

[Pa.B. Doc. No. 99-325. Filed for public inspection February 26, 1999, 9:00 a.m.]