325 Consultant selection procedure for engineering and related services  

  • Consultant Selection Procedure for Engineering and Related Services

    [29 Pa.B. 1130]

       On January 27, 1999 the Department of Transportation issued Strike-off Letter 433-99-04 regarding revised Consultant Selection Procedures that require an Annual Qualification Package be submitted by all Consultants, both prime consultants and subconsultants, who desire to provide engineering and related services to the Department.

       The revised procedure is as follows:

    Introduction

       As a result of our re-engineering efforts and partnering with the consultant community the Department has streamlined procedures for solicitation and submission of the consultants Letters of Interest as follows:

       1.  The Department will publish a quarterly or semi-annual listing of Open-End Contracts or projects on which we anticipate using consultant services for project development. The listing will include the County, S.R., Section, Local Name (if appropriate), Estimated Construction Cost, and the type of consultant services required; i.e. preliminary engineering, environmental studies, final design, etc.

       A.  The semi-annual listing for the first six (6) months of 1999 was published in the Pennsylvania Bulletin on February 6, 1999. This listing is also included in this issue of the Pennsylvania Bulletin.

       2.  All consultants, both prime consultants and subconsultants, must submit an Annual Qualification Package to each District in which the consultant desires to obtain consideration for an assignment. If the consultant desires to be considered for a Central Office project a Qualification Package must be sent to the Bureau of Design.

       The Department will acknowledge receipt of the Annual Qualification Package if the Consultant includes the language indicated below under Section 4.E under the Annual Qualification Package.

       3.  The Department will advertise individually for Letters of Interest for projects contained in the published listing indicated above under Section 1.

       4.  For specific projects or Open-End Contracts included in the published listing mention above, Prime Consultants must respond to an advertisement for consultant services with a ''Letter of Interest'' within six (6) calendar days if they desire to be considered for assignment of the advertised project.

       For specific projects or Open-End Contracts not included in the published listing the Consultant must respond within twenty (20) calendar days.

       The response period will be indicated in the individual advertisements.

       5.  This streamlined procedure will be used for both design services and construction engineering services.

       6.  The Department will consider the information contained in the Annual Qualification Package and the Letter of Interest to shortlist firms for further consideration (normal selection procedures) or for direct selection of a firm for project assignment: (modified selection procedures)

    Annual Qualification Package

       The Annual Qualification Package is the formal expression to the Department by a consulting firm that the firm desires to be considered for various types of projects within the Central Office or an Engineering District.

       The requirements of the Annual Qualification Package are as follows:

       1.  The Annual Qualifications Package must be submitted to each District in which a consulting firm desires to obtain consideration for an assignment. If the Consultant desires to be considered for a Central Office project a Qualification Package must be sent to the Bureau of Design. Both the prime and all subconsultants desiring to do business with the Department must submit an Annual Qualifications Package.

       The Annual Qualification Package for each Consultant must include information for both design services and construction engineering if the Consultant desires to be considered for both design services and construction engineering services.

       2.  The Annual Qualifications Package can be submitted at any time but it must be received by the appropriate Department Organization prior to the advertised project deadline if the firm(s) desires to be considered for a project assignment.

       3.  The Annual Qualifications Package must be submitted at least annually, but may be updated by the consulting firm when conditions warrant.

       4.  The Annual Qualifications Package shall include the following items:

       A.  Standard Form (SF) 254--Architect-Engineer and Related Services Questionnaire in its entirety.

       B.  The resumes of key personnel in the firm. The resume will be limited to one (1) 8 1/2" x 11" page, one (1) side, per person.

       C.  Copy of the firm's registration to do business in the Commonwealth as provided by the Department of State for firms with out-of-state headquarters or corporations not incorporated in Pennsylvania.

       D.  A copy of the Department's DBE/WBE Certification, if applicable.

       E.  Transmittal Letter--Maximum of one (1) 8 1/2" x 11" page, one side.

       The transmittal letter for the Annual Qualification Package should include a FAX number and the following language at the bottom of the page if the Consultant wants the Department to acknowledge receipt of the Annual Qualification Package: ''The Department acknowledges receipt of your Annual Qualification Package on ______at ______AM/PM prevailing time.''

    NAME _________________

    ORGANIZATION _________________

       F.  Failure to submit the Annual Qualification Package or failure to include the requested information in the Annual Qualification Package will eliminate the Consultant from further consideration.

    Project Advertisement

       1.  The advertisement shall indicate if the project is non-complex, moderately complex, or complex and stipulate the limit on the number of pages allowed for the Letter of Interest.

       2.  For those projects where the Department desires to obtain the services of an engineering firm, the project advertisement shall contain the statement: ''By submitting a Letter of Interest for the project, the consulting firm is certifying that the firm is qualified to perform engineering services in accordance with the laws of the Commonwealth of Pennsylvania.''

       3.  The advertisement will indicate the DBE/WBE participation goal, if applicable. Most advertisements, with the exception of Open-End Contracts and Bridge Inspection Agreements, will include some DBE/WBE participation goal.

       4.  The advertisement will indicate the selection criteria to be used for the project.

       5.  The advertisement will indicate who the Letter of Interest should be sent to and the appropriate address.

    Letter of Interest

       The Letter of Interest is the formal expression to the Department by a consulting firm that the firm desires to be considered for a specific project. A project specific Letter of Interest must be received by the Central Office or the appropriate Engineering District by 4:30 p.m. prevailing time on/or before date specified in the official project announcement (currently the publication in the Pennsylvania Bulletin).

       The requirements for the Letters of Interest are as follows:

       1.  There shall be a limit to the number of pages in the Letter of Interest as follows:

       a.  For non-complex projects and for most moderately complex projects--three (3) pages, 8 1/2 x 11, one sided, plus an organizational chart and additional resumes.

       b.  For complex projects and some moderately complex projects--five (5) pages, 8 1/2 x 11, one sided, plus an organizational chart and additional resumes.

       Failure to adhere to the page limitation indicated above shall eliminate the firm who submitted the Letter of Interest from further consideration for that assignment.

       2.  Include the project reference number, the firm's legal name, and the firm's federal identification number.

       3.  Identify project manager.

       4.  Identify subconsultants, if any, including DBE/WBE, if required.

       5.  Identify key project staff.

       6.  Include project organizational chart (one page, one side, maximum size 11" x 17"), showing key staff from the prime and each subconsultant and their area of responsibility.

       7.  Provide additional resumes only of key personnel not included in the Annual Qualifications Package on file.

       The Annual Qualification Package should be sent to the appropriate District or Central Office using the following addresses:

    Mr. John L. Baker, P.E., District Engineer
    Engineering District 1-0
    140 Liberty Street
    Franklin, PA 16323

    Mr. George M. Khoury, P.E., District Engineer
    Engineering District 2-0
    1924-30 Daisy Street
    Clearfield, PA 16830

    Mr. Paul E. Heise, P.E., District Engineer
    Engineering District 3-0
    715 Jordan Avenue
    Montoursville, PA 17754

    Mr. Charles M. Mattei, P.E., District Engineer
    Engineering District 4-0
    P. O. Box 111
    Scranton, PA 18501

    Mr. Walter E. Bortree, P.E., District Engineer
    Engineering District 5-0
    1713 Lehigh Street
    Allentown, PA 18103

    Mr. Andrew L. Warren, District Administrator
    Engineering District 6-0
    200 Radnor-Chester Road
    St. Davids, PA 19087

    Mr. Barry G. Hoffman, P.E. District Engineer
    Engineering District 8-0
    2140 Herr Street
    Harrisburg, PA 17103

    Mr. Earl L. Neiderhiser, P.E., District Engineer
    Engineering District 9-0
    1620 North Juniata Street
    Hollidaysburg, PA 16648

    Mr. Richard H. Hogg, P.E., District Engineer
    Engineering District 10-0
    Rt. 286 South, P. O. Box 429
    Indiana, PA 15701

    Mr. Raymond Hack, P.E., District Engineer
    Engineering District 11-0
    45 Thoms Run Road
    Bridgeville, PA 15017

    Mr. Michael H. Dufalla, P.E., District Engineer
    Engineering District 12-0
    P. O. Box 459, N. Gallatin Avenue Ext.
    Uniontown, PA 15401

    M. G. Patel, P.E.
    Director, Bureau of Design
    Pennsylvania Department of Transportation
    7th Floor, Forum Place
    555 Walnut Street
    P. O. Box 3060
    Harrisburg, PA 17105-3060

    Anticipated Consultants Solicitations

       During the first six (6) months of 1999 the Department of Transportation anticipates soliciting Letters of Interest from Consultant firms interested in providing work and services for the following specific project agreements or open-end contracts:

    Engineering District 1-0

                1.S.R. 0079, Section A05
    Crawford County
    Construction Inspection
                2.S.R. 3008, Section B00
    Venango County
    Construction Inspection
                3.S.R. 0080, Section A01
    Venango County
    Construction Inspection
                4.Open-End Contract
    Construction Inspection
                5.S.R. 4034, Section A60
    Erie County
    Final Design and Construction
       Consultation
                6.S.R. 4034, Section A70
    Erie County
    Final Design and Construction
       Consultation
                7.S.R. 3006, Section B03
    Erie County
    Preliminary Engineering, Final Design
       and Construction Consultation
                8.S.R. 0090, Section B00
    Erie County
    Preliminary Engineering, Final Design
       and Construction Consultation
                9.Powell Avenue
    Erie County
    Preliminary Engineering and
       Environmental Assessment
               10.South Hills Road
    Erie County
    Preliminary Engineering and
       Environmental Assessment

    Engineering District 2-0

                1.S.R. 0322, Section C08
    Centre County
    Final Design
    Centre Street Extension
                2.S.R. 0322, Section C09
    Centre County
    Final Design
    Ninth Street Connector
                3.S.R. 0322, Section A03
    Centre County
    Final Design
    Bridge Replacement over
       Moshannon Creek

    Engineering District 3-0

                1.Open-End Contract
    Environmental Studies
                2.S.R. 1022, Section 003
    Bradford County
    Design and Environmental Studies
    Ulster Bridge over the
       Susquehanna River
                3.S.R. 0054, Section 037
    Northumberland County
    Final Design
    Climbing lane from Danville to Elysburg
                4.Open-End Contract
    Engineering Services
                5.S.R. 2024, Section 001
    Bradford County
    Airport Road Bridge, PMS #039C071
                6.Lycoming County
    Airport Access Road
                7.Lycoming County
    Lycoming Mall Interchange
                8.S.R. 0522, Section 043
    Snyder County
    Preliminary Engineering and Final Design
    Bridge Replacement
                9.S.R. 35021
    Snyder County
    Preliminary Engineering and Final Design
    Bridge Replacement
               10.S.R. 405063
    Lycoming County
    Preliminary Engineering and Final Design
    Bridge Replacement

    Engineering District 4-0

                1.S.R. 2005, Section 371
    Luzerne County
    Carey Avenue Bridge
    Conceptual Design for Modified Turnkey
                2.S.R. 029, Section 770
    Wyoming County
    Bridge Replacement
    Preliminary Engineering and Final Design
                3.S.R. 2001, Sections 401 and 402
    Pike County
    Highway Rehabilitation
    Preliminary Engineering and Final Design
                4.Four (4) Open-End Contracts
    Engineering and Environmental Services

    Engineering District 5-0

                1.S.R. 4028, Section 01B
    Berks County
    Preliminary Engineering and Final Design
    State Street Bridge
                2.S.R. 0061
    Berks County
    Corridor feasibility study for S.R. 61
                3.S.R. 0061
    Berks County
    Preliminary Engineering and Final Design
    Safety upgrade of S.R. 61
                4.S.R. 4025
    Lehigh County
    Preliminary Engineering and Final Design
    Frantz Bridge
                5.S.R. 0080
    Monroe County
    Preliminary Engineering and Final Design
    I-80 Bridges
                6.S.R. 0080
    Monroe County
    Study
    I-80 Welcome Center
                7.S.R. 1018, Section 02B
    Northampton County
    Preliminary Engineering and Final Design
    Mesinger Street Bridge

    Engineering District 8-0

                1.S.R. 0394
    Adams County
    Preliminary Engineering and Final Design
    Shrivers Corner Bridge
                2.S.R. 2013, Section B04
    Adams County
    Preliminary Engineering and Final Design
    Alloway Creek Bridge
                3.S.R. 1022
    Lebanon County
    Preliminary Engineering and Final Design
    S.R. 1022/Swatara Creek
                4.S.R. 2017
    Dauphin County
    Manada Bottom Bridge 2
                5.S.R. 0422
    Dauphin County
    Preliminary Engineering and Final Design
    Derry Township Signals
                6.S.R. 0081, Section 023
    Lebanon County
    Preliminary Engineering and Final Design
       Reconstruction

    Engineering District 9-0

                1.S.R. 2007, Section OLD
    Blair County
    Oldtown Run Bridge
    Preliminary Engineering, Final Design
       and Construction Services
                2.S.R. 0056, Section PH1
    Bedford County
    PA 56 Improvements
    Final Design for Inspection Improvements
                3.S.R. 0026, Section SOU
    Huntingdon County
    Raystown Access Improvements
    Preliminary and Final Design for
       Inspection Improvements
                4.S.R. 0219, Section 022
    Somerset County
    South Somerset Resurfacing
    Preliminary Analysis and Final Design
                5.I-70
    Fulton County
    Resurfacing
    Preliminary Engineering, Final Design
       and Construction Services
                6.S.R. 1030, Sec. CYB
    Bedford County
    Cyphor Bridge
    Preliminary Engineering, Environmental Studies,    Final Design and Construction Services
                7.S.R. 1023, Section CCB
    Cambria County
    Clearfield Creek Bridge
    Preliminary Engineering, Final Design and
       Construction Services
                8.S.R. 0453, Section WID
    Huntingdon County
    PA 453 Widening
    Preliminary Engineering, Final Design and
       Construction Services
                9.S.R. 0056
    Cambria County
    West-End Bypass of Johnstown
    Preliminary Engineering and Environmental
       Studies
               10.S. R. 0030, Section 007
    Bedford County
    Bedford to Everett 5 lane widening
    Final Design and Construction Services
               11.S.R. 0026
    Huntingdon County
    Huntingdon to Centre Co. Improvements
    Preliminary Engineering and Environmental
       Studies
               12.S.R. 0219
    Somerset County
    Meyersdale to Maryland
    Preliminary Engineering and Environmental
       Studies
               13.S.R. 0219
    Cambria County
    Carrolltown to Clearfield Co.
    Preliminary Engineering and Environmental
       Studies
               14.Open-End Contract
    Construction Inspection
               15.Open-End Contract
    Environmental/Engineering
               16.Open-End Contract
    Right of Way and/or Utility Services

    Engineering District 10-0

                1.Open-End Contract
    Engineering--Environmental Services
                2.Open-End Contract
    Right-of-Way and Utilities Services
                3.Open-End
    Design Management
                4.Open-End
    Construction Management
                5.S.R. 0022, Section 491
    Indiana County
    Final Design
    Penn View

    Engineering District 11-0

                1.S.R. 0079, Section 35M
    Allegheny County
    Preliminary Engineering and Final Design
    S.R. 51 to I-279
                2.S.R. 0224, Section L02
    Lawrence County
    Preliminary Engineering and Final Design
    State Street Bridge
                3.S.R. 0048
    Allegheny County
    Preliminary Engineering and Final Design
    Mosside Boulevard Bridge
                4.S.R. 0088, Section 40M
    Allegheny County
    Construction Inspection
                5.S.R. 0088, Section 042
    Allegheny County
    Construction Inspection
                6.S.R. 0068, Section B03
    Beaver County
    Construction Inspection
                7.S.R. 2057, Section A02
    Allegheny County
    Construction Inspection
                8.S.R. 0028, Section 036
    Allegheny County
    Construction Inspection
                9.S.R. 1001, Section A13
    Allegheny County
    Construction Inspection
               10.S.R. 0030, Section B05
    Beaver County
    Construction Inspection
               11.S.R. 0048, Section A10
    Allegheny County
    Construction Inspection
               12.S.R. 0065, Section B08
    Beaver County
    Construction Inspection
               13.S.R. 3160, Section A03
    Allegheny County
    Construction Inspection

       This advance notification is being provided by the Department of Transportation to allow the Consultants to begin building their team prior to the actual advertisement in the Pennsylvania Bulletin. The response time to submit a letter of interest on the above projects/open-end contracts will be six (6) calendar days.

       Letters of Interest are not requested at this time. Specific advertisements will appear in future issues of the Pennsylvania Bulletin.

    BRADLEY L. MALLORY,   
    Secretary

    [Pa.B. Doc. No. 99-325. Filed for public inspection February 26, 1999, 9:00 a.m.]

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